Operations Assistant

The Operations Assistant supports the daily administrative and operational functions of the Sales, office and Project Management. To ensure efficiency and organiztion across departments. This role involves assisting with sceduling, documentation and communication between teams.

Duties and Responsibilities:

• Prepare work orders for fabrication using FileMaker (SAO/COO).
• Scan and organize documents (ORA, IDR, Work Orders).
• Update trackers using FileMaker.
• Monitor ongoing projects (status: on hold, delivered).
• Monitoring of Pending IDR Request to Costing
• Accommodate and process delivery requests.
• Create Delivery Receipt (DRC) for unit sales, projects, and installation kits.
• File and organize documents.
• Maintain and update all monitoring records for the Operations Team.
• Request warehouse release for equipment to be delivered.
• Requesting of Delivery Receipts (DR), Sales Invoices (SI), at RACM.
• Checking of deliveries.
• Coordinate with FEII (Planta) for necessary arrangements
• Coordination with cross-functional teams and other departments.
• Prepare and submit Petty Cash Reimbursement at Treasury.
• Updating The Sales Monitoring In Google Document
• Other task to be assigned by Supervisor.

Minimum Qualifications:

• College graduate with any 4 year degree.
• Proficient in computer using (MS Office, Filemaker, Etc).
• Able to work efficiency under pressure with attention to detail.
• Pro active and skilled in multi tasking.
• Strong communication and organizational skills.
• At least 1 year of relevant experience (preferably in a similar role, however fresh graduate are welcome to apply).
• Strong interpersonal sills and ability to collaborate effectively with teams.
• Willing to learn and adapt to new tasks and process.
• Ability to handle multiple tasks simultaneously while maintaining accuracy.
• Live nearby the office.

Job Types: Full-time, Permanent, Fresh graduate

Pay: Php19,000.00 - Php20,000.00 per month

Benefits:

• Additional leave
• Company events
• Opportunities for promotion
• Promotion to permanent employee
• Staff meals provided

Work Location: In person